Order Forms

Intricacy of the order form

Order forms or Sales order forms are used in a business transaction to record a list of items being sold and details of these sales. These details include, name, address and contact information of the seller, vendor or distributor. Detailed information of the individual or the company making the purchase, their delivery address and method of shipping plus a list of items being sold. This list should include, item numbers, qty., description of the product being sold, price per product, total amount of charges. Most order forms also have room to list all the extra charges associated to this transaction.

It is preferred for an order form to have a section dedicated to terms and conditions of the sale, any warranties offered by the vendor or the manufacturer. For companies selling items on charge account or companies selling product that require more than a few lines for terms and conditions of the sell, the back of the order form is a perfect place to list these terms and conditions. Since most order forms are papers ranging in size from 8.5"x5.5" to 8.5"X11", the back of these forms provide plenty of room to list any terms or conditions that need to be mentioned or will be helpful for the buyers. These list could be anything from the terms & conditions of the sell, list of hazardous material, any warranties offered by the seller or the manufacturer & more.

These types of forms are usually printed in 1 to 5 multi-part carbonless paper. These are copied from page one to the last page and are distributed between office, client, vendor & such. When designing an order form it is best to keep the form as simple as possible. However it is essential to have your company name, logo, contact information and terms of the sell clearly spelled out. When deciding on the size of the form, keep in mind all the areas that need to be completed, how many items do you usually sell to each vendor? Do your item require a large space to list the part numbers? Do you need an area to list any back orders? How much terms and conditions do you have and will they fit in the front or do you need to utilize the back of the form?

In our experience as print providers, it is best to keep your first printing order of sales order forms to minimum. No matter how much you reviewed the proof before placing your first order, once you start to actually use these forms it becomes clear that some sections of the form will need to be revised. Some revision may be related to the size of the boxes that need to be filled. Other revisions may be related to the content of the form, and how they are used or distributed.

Some states like Texas and Florida require a certain verbiage placed on the forms. These verbiages are usually name and contact information of the government regulatory office overseeing a certain aspect of the business transaction or licensing of a certain the industry related to the transaction.

At printit4less.com we are in constant contact with our clients and most states and do keep updates as to different required wording that needs to be printed on different order forms for states requiring these information.